Constitution and By-laws: United Kingdom Belgian Shepherd Working Dog Association
UKBSWDA CONSTITUTION & RULES
The name of this association shall be known as "United Kingdom Belgian Shepherd Working Dog
Association" or herin refered to as the UKBSWDA
SECTION 1: LOGO
A. The logo of this association may not be used by anyone other then the UKBSWDA or its affiliated clubs any club misrepresenting the organisation will face expulsion from the UKBSWDA and could face legal action.
PROFIT STATUS AND BUDGET
A. The UKBSWDA is and shall be conducted as a non- profit organisation.
B. No member may derive any income from the association. Persons who, in the course of official duties or in service to the association, incur expenses may apply to the Treasurer for reimbursement of these expenses.
C. The fiscal year of the UKBSWDA shall begin on January 1st of each year.
Section 3 : OBJECTIVES
The objectives of the UKBSWDA shall be to preserve the Belgian Shepherd in accordance with the Breed Standard as a working dog, to promote humane training methods for the working dog, and to support responsible dog ownership and breeding practices and to promote dogsport, competitive obedience, scent work and other forms of mental stimulation for the breed and to help support rescue organisations where possible.
Promote Competitive obedience,/ Agility, Scentwork/ dogsports
for the working dog.
Promote the versatility of the Belgian Shepherd by
supporting and participating in dogsports, and agility trials, tracking and endurance tests, and working certifications for SAR and detection dogs.
Promote any other competitions or tests to insure the further development and maintenance of the Belgian Shepherd as a working dog, and to encourage local clubs to implement these competitions and tests.
Support the use of working dogs for search and rescue work, police work, customs and border patrol work, guide dog work, scenting work and in other ways for which working dogs are utilized.
Produce a vehicle of communication to promote the objectives of the association.
Section 4: INDIVIDUAL MEMBERSHIP TYPES OF MEMBERSHIP
The UKBSWDA is also open to other breeds for the purposes of training at the discretion of the club.
A Full Membership in this association includes a membership in the UKBSWDA with voting rights. Honorary Members shall have all rights and privileges of membership, but shall not vote or hold office.
There is individual & joint membership available.
RULES FOR INDIVIDUAL MEMBERSHIPS
A. Annual dues
The club officers shall establish the amount of dues for all types of membership. Honorary members shall be exempt from annual dues. Dues shall be honoured for one (1) year and run from 1st January each year, and payable by January 1st, the current membership forms are found on the memberships
page http://www.ukbswda.co.uk/membership .
B. Non-payment of dues
One (1) month before the expiration date of his membership, each member shall be so notified by announcement of the new membership start month on the official UKBSWDA website & social media pages at www.ukbswda.co.uk & https://www.facebook.com/ukbswda/?ref=bookmarks
Any member whose dues are not paid by the expiration date shall have his membership cancelled. Such cancellation shall result in loss of all rights and privileges of membership.
Any member of the UKBSWDA may resign from the association at any time and shall be deleted from the membership list. Resignations must be submitted to the Membership secretary in writing. All dues are non- refundable.
D. Any member who has been suspended or brought the UKBSWDA or its parent organisation the FMBB into disrepute will not be permitted UKBSWDA membership and has no right of appeal.
E. Membership will be considered by the committee and must be approved by a minimum of 2 committee members
F. Membership Applications may be refused when the UKBSWDA Committee feel that membership of an individual may not be in the best interests of the UKBSWDA and no explanation is required on our part even if that member had been previously a member of the UKBSWDA membership is not a given right to any individual and all new & existing members must get the approval of at least 2 committee members.
DUTIES OF OFFICERS and MEMBERS
The President is the Chief Executive Officer and head of the association. The president exercises supervision over the association and all its activities. The President may sign letters and documents necessary to carry out the will of the association. The President promotes activities that enhance communication among members and other individuals or associations that are aligned with the objectives of the UKBSWDA and has the final decision regarding matters related to the UKBSWDA.
B. Vice President
The Vice President shall assume the duties of the President in case of his/her absence or incapacitation. The Vice President shall assume that office for the remainder of the term in the event the office is vacated for any reason.
The Treasurer shall be responsible for collecting, accounting for and handling all funds of the UKBSWDA. The Treasurer shall insure that all funds are deposited in a designated financial institution. He/she shall see that disbursements therefrom are made as is necessary and proper to meet the just and due obligations of UKBSWDA. The Treasurer shall maintain a financial report available on request by the President or other officers. The Treasurer shall make all of his/her records available at the AGM for review by any committee member of UKBSWDA. The Treasurer shall terminate the membership of any individual if dues are not paid.
D. General Secretary
The Secretary shall be responsible for taking and preparing accurate minutes of all meetings or appoint a nominee to take the minutes and shall maintain a complete file of the ordinances, bylaw revisions, resolutions and other official UKBSWDA
actions. The secretary shall maintain a file of committees and the members thereof. The secretary shall be responsible for overseeing the membership records of individuals and shall insure that all membership requirements are met.
E. Training Directors
Training Directors are responsible for ensuring the use of humane and effective methods of training for the training of the Belgian Shepherd in various sports and tests. Training Directors are selected in their area of expertise in training the Belgian Shepherd for work or for sport. Each director is the club’s point of contact as indicated in their title. These appointments are designed to promote activities and learning in all aspects of work and sport with the Belgian Shepherd.
All Members of UKBSWDA recognise the UKBSWDA as the parent organization and agree to the observance of the UKBSWDA Constitution and Bylaws and ordinances. In the event of conflict between the provisions of the UKBSWDA Constitution and Bylaws and/or rules and the bylaws and/or rules of Member Club, the provision(s) of
the UKBSWDA Constitution and Bylaws and/or rules shall prevail.
The UKBSWDA is the final authority interpreting the Rules and Constitution of the UKBSWDA and in all cases relating to Belgian Shepherds and UKBSWDA matters and the decision of the UKBSWDA is final.
Any member who shall be suspended by the UKBSWDA, shall ipso facto cease to be a member of the UKBSWDA.
We will work with organizations that have the breeds best interest as their core values.
With the rise in social media we expect all our members to conduct themselves in a manner that does not harm our breed our organisationor bring our breeds organisations the FMBB/FCI or other UKBSWDA members into disrepute in anyway.
Members of the Council and of any Sub-Committee and officials of the UKBSWDA shall be indemnified by the UKBSWDA against any legal claim made against them, in connection with any oral or written statement, made by them in good faith in the course of, or in furtherance of their UKBSWDA duties or responsibility.
Anyone seeking election for a vacant position on the UKBSWDA Committee must have been a UKBSWDA member for 3 complete years consecutively prior to the year in which they offer to stand for election and must have not been suspended or refused prior membership during the previous 3 years and be must be proposed and seconded by 2 committee members.
The rules of the UKBSWDA may not be altered except at an Annual General Meeting or if there are grounds it is in the best interest of the UKBSWDA at an SGM.
Section 13. Website Information
The UKBSWDA hold the right to update our website as and when necessary without any prior notice and it is the members duty to read and understand the constitution & rules which may be amended either at the AGM or a SGM, its each members responsibility to ensure they refer to the official UKBSWDA website for information regarding upcoming seminars, events, AGM & SGM meetings as we do not send out reminder emails due to members not updating their contact details and the recent GDPR regulations.
Section 14.FEDERATION OF CLUBS
The UKBSWDA is a member of the Federation Mondiale du Berger Belge herein known as the FMBB.
Section 15: Insurance
For UKBSWDA Branch Members: Full public liability insurance to be in place & displayed at the training grounds to cover club members & the general public also professional indemnity insurance should also be in place as good practice if giving dog training advice or carrying out behavioural work to club members & the general public.
Section 16. Personal Development
The UKBSWDA is committed to encouraging personal development of its trainers in all canine related sectors ranging from training to behaviour, judging.
All licensed helpers to wear adequate protection clothing while training dogs.
A. Members of the public that are spectating at training sessions should be at a safe cordoned off distance away from club members dogs & advised of the club rules.
At no time should any trainer or member of the UKBSWDA bring the organisation into disrepute by way of mistreating any dogs or speaking about other members in a disrespectful manner, any member or trainer found doing so may be disciplined before the committee & may be subject to expulsion from the UKBSWDA.
A. All members must give full disclosure regarding health and temperament when promoting dogs as breeding dogs.
All UKBSWDA branches are subject to periodic visits to ensure the UKBSWDA ethos is adhered too.
Section 20. Complaints & Appeals
Any current paid up member can make an appeal which must be put in writing and sent to the [email protected] with a fee of £100 made payable to the UKBSWDA to cover committee costs dealing with the complaint before any complaint is heard and must be received within 14 days of the original complaint, the final decision will be with the committee with no further right of appeal and absolutely no complaint will be heard, acknowledged or dealt with if it comes from any UKBSWDA members third party without the set fee as set out by the UKBSWDA.
Section 21. Members of the Council and of any Sub- Committee and officials of the UKBSWDA shall be indemnified by the UKBSWDA against any legal claim made against them, in connection with any oral or written statement, made by them in good faith in the course of, or in furtherance of their UKBSWDA duties or responsibility.
Section 22. Disclosure of Information
Any member who has knowingly mislead the UKBSWDA or any canine organization regarding health testing, breeding, the temperament of a dog, or regarding any incident surrounding a dog will not be permitted membership to the UKBSWDA and could also face legal action if we deem it necessary.
Section 23. FMBB World Championships
All participants wanting to compete at the FMBB World Championships must make their application at least 28 days prior to the hosting countries closing dates and must be sent to the working dogs director at [email protected] all responsibility lies with the individual regarding the correct paperwork getting to the Working Dogs Director, all travel arrangements are the sole responsibility of the participant the UKBSWDA is not responsible for any costs incurred prior to or during the FMBB World Championships.
When applying for UKBSWDA membership you agree to have read & understood the constitution & rules and agree to abide by our constitution & rules as set out above.
The UKBSWDA promotes positive training above all others
For a copy of our complaints procedure
email [email protected] only available to paid up members.
We welcome you to our growing organisation
The United Kingdom Belgian Shepherd Working Dog Association.